Job Description

Accounting & Bookkeeping Manager
Company: Family Heart Foundation (via Kelaca)
Location: Austin, TX (Hybrid)
Reports To: VP of Operations and CEO
Employment Type: Full-Time | Exempt

Why This Role Exists

This role is mission-critical – in every sense.

Kelaca is partnering with Family Heart Foundation, dedicated to delivering life-changing care to communities. Their work is grounded in science, compassion, and equity, and none of it happens without financial clarity and trust. The Family Heart Foundation exists to break the silence around genetic lipid conditions like familial hypercholesterolemia (FH) and elevated Lipoprotein(a) [Lp(a)], which often go undetected until it’s too late. These aren’t just medical conditions, they’re family legacies. And they can be changed.

As Accounting & Bookkeeping Manager, you’ll own the full accounting and HR operations life cycle. You’ll be responsible for core accounting operations, shaping best practices, and providing clear reporting that helps the executive team plan, comply, and grow. This isn’t just back-office finance and HR, it’s operational stewardship for a mission that matters.

What Success Looks Like

Within your first 6–12 months, success might look like:

• Clean, audit-ready records across AR, AP, payroll, and monthly close
• On-time, insight-rich budget tracking that informs both program reporting and strategy
• High-trust relationships with executive leadership through clear, proactive communication
• Seamless reporting and compliance across vendors, board updates, and nonprofit requirements
• A structured but adaptive financial rhythm that enables growth, clarity, and confidence
• Complete set-up and administrative onboarding and offboarding for personnel

What You’ll Own

You’ll lead both tactical and strategic finance functions:

Core Accounting & Financial Operations

• Manage full-cycle AP and AR with an annual operating budget of $5-10 million
• Own payroll for a multi-state team
• Maintain the general ledger and expense allocation by program
• Oversee reconciliations, vendor and contractor 1099s, monthly close, year-end processes
• Prepare for and facilitate completion of annual external financial audit
• Support preparation and final review of annual 990 tax documentation

Budgeting & Strategic Finance

• Lead the annual budgeting process and quarterly review and reforecasting
• Maintain and evolve budget models and reporting tools
• Track and explain budget vs. actuals
• Prepare internal board-facing financials
• Produce external financial reports related to proposal submissions in compliance with documented requirements and applicable regulations.

Systems, Vendors & Financial Infrastructure

• Maintain QuickBooks Online with audit-ready discipline with quarterly reconciliation to SalesForce
• Support leadership by tracking KPIs, financial health metrics and surfacing trends that drive strategic clarity
• Maintain and manage vendor relationships and documentation (banking, insurance brokers, etc.)
• Manage company credit card access and reconciliation
• Ensure GAAP compliance and nonprofit-specific reporting standards

Operational Support

• Partner with leadership on program planning and cost allocation
• Contribute to financial planning for sustainable growth
• Provide light HR support for benefits, onboarding, offboarding and compliance

How You Work: Behavioral Strengths that Matter Here

This role operates at the intersection of structure and self-guidance. To thrive here, you likely bring:

• Initiative & Ownership – You plan ahead, solve proactively, and don’t wait to be told
• Clarity Under Pressure – You stay calm, adaptable, and focused when the pace picks up
• Collaborative Fluency – You translate financial concepts across functions and personality types
• Trust-Building Communication – You express insights clearly and professionally, especially with execs
• Mission Alignment – You see accounting not just as a task, but as a tool to enable care and equity

Role Environment: What This Job Feels Like

• Pace & Ambiguity : Fast, focused, and occasionally fluid – things move quickly and shift often
• Decision Autonomy : High ownership in day-to-day execution, with exec access for escalations
• Collaboration : Frequent interaction and collaboration with leadership, light team exposure
• Visibility : Moderate to high – you’ll present directly to decision-makers
• Strategic Horizon : Balanced – immediate needs with medium-term financial planning

Tools & Experience That Matter

Must-Haves

• 5+ years of nonprofit accounting or full-charge bookkeeping experience
• Bachelor’s degree in Accounting, Finance, or related field
• Proficiency in QuickBooks Online and advanced Excel (including forecasting models)
• Experience with cost allocation, restricted funds, and nonprofit compliance
• Strong organization and self-management skills in a hybrid setting

Nice-to-Haves

• MBA or Master’s in Accounting, Finance, or Economics
• Familiarity with budgeting tools (e.g. Adaptive Insights)
• Moderate HR operations support experience
• Mac OS fluency and comfort with cloud-based collaboration tools

Why This Role Matters

You’ll be part of something bigger, a financial steward behind a mission that changes lives.

Every spreadsheet you touch, every budget you refine, every relationship you manage contributes to a broader purpose: making sure every dollar stretches further for those who need it most.

If you believe great accounting enables great impact, we’d love to meet you.

NO THIRD PARTIES.

Job Type: Full-time

Hours of Work: Monday-Friday; 8am-5pm

FLSA Exemption Status: Exempt

Kelaca is an Equal Opportunity Employer and does not discriminate in employment based on age, disability, national origin, race, color, religion, protected veteran status, genetic information, gender, sex, gender identity, sexual orientation, pregnancy, or other non-merit factor

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