Job Description

SEIU Healthcare Minnesota & Iowa

Administrative Assistant

Based in St. Paul, MN

Job Title: Administrative Assistant
Location: On-Site, Saint Paul, MN
Hours: 8:30AM-5:00PM
Bargaining Unit: OPEIU Local 12

Organization Overview:
SEIU Healthcare Minnesota & Iowa represents over 50,000 healthcare and long-term care workers in hospitals, clinics, nursing homes, and home care across Minnesota and Iowa. SEIU Healthcare Minnesota & Iowa is dedicated to building an organization which advances social and economic justice through work on local, state, national and even global policy issues which affect our members; our patients, residents and clients; and our communities. Focused on uniting workers in healthcare, long term care, and homecare, SEIU members are winning better wages, healthcare and more secure jobs for our communities, uniting their strength with their counterparts around the state and world to help ensure that workers benefit from today’s global economy.

Position Summary:
The Administrative Assistant reports to the Director of Administration and provides comprehensive administrative and office support to SEIU Healthcare Minnesota & Iowa staff, members, and organizational sectors. This role is essential in ensuring smooth office operations and exceptional member service. 

Key Responsibilities:

• Serve as front desk receptionist: answer phones, and provide follow-up as needed.
• Greet and assist members, guests, and visitors.
• Respond to member inquiries and route requests to appropriate staff.
• Manage copying, scanning, and faxing needs.
• Assist with maintaining office equipment.
• Coordinate and schedule meetings – send notices, reserve rooms, arrange catering, and prepare materials.

Records Management:

• Enter membership Data accurately and on time.
• Maintain and update electronic and hard-copy records.
• Prepare correspondence, forms, flyers, and other materials.
• Support mass mailings and communication efforts.

Office Maintenance:

• Maintain a clean, professional, and welcoming environment.
• Prepare conference rooms for meetings and maintain sign-in-sheets.
• Assist with executive board meetings and member events.
• Monitor inventory and order supplies.

Other Duties:

• Perform additional administrative tasks and projects assigned.

Required Knowledge, Skills, and Abilities:

• Strong teamwork and collaboration skills.
• Excellent written and verbal communication abilities.
• Exceptional organizational and time management skills with attention to detail.
• Ability to handle multiple priorities and meet tight deadlines.
• Proficiency in Microsoft Office Suite 
• Strong problem solving and customer service orientation.
• Accurate record-keeping and confidentiality skills.

Minimum Qualifications:

• Administrative degree or high school diploma/GED with at least three (3) years of administrative experience.
• Intermediate level proficiency with MS Office Suite.
• Proven customer service skills and professionalism.

Preferred Qualifications:

• Five (5) years of office, clerical, or secretarial experience.
• Experience managing databases, running queries, and analyzing data.
• Familiarity with union membership database systems.
• Ability to work independently and manage projects with minimal supervision.
• High level of professionalism and ability to maintain confidentiality.

Confidentiality:

• This position requires handling sensitive information regarding staff, members, and organizational operations.

Physical requirements:

• Work is performed in a general office environment. Must be able to:
• Sit or stand for extended periods of time.
• Use hands or fingers for typing and data entry.
• Occasionally lift up to 40 lbs. and frequently lift or carry up to 5lbs.

How to Apply:
Please submit a cover letter and résumé to:

• Dr. Rasha Ahmad Sharif – Rasha.Ahmadsharif@seiuhcmnia.org
• Jigme Ugen – Jigme.Ugen@seiuhcmnia.org

WHEN APPLYING: Be sure to indicate that you saw this information at .

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